Become a supplier for Colruyt Group

Colruyt Group processes your data in accordance with the General Data Protection Regulation (GDPR). This implies that:

• your data are collected and processed only for specified, explicit and legitimate purposes;
• the processing is limited to what is necessary for the intended purpose;
• your information will not be shared with third parties without your consent, unless required by law;
• you have the right to access, correct, transfer or delete your data at any time;
• your data are stored securely and protected from unauthorised access;
• you explicitly consent to the processing of your data via the form.

Colruyt Group needs correct product information for its internal operations, such as creating item numbers and controlling logistics. For the correct processing of product data, we work exclusively with GS1. As a supplier, you can register for the ‘My Product Manager’ van GS1 Belux.

Colruyt Group expects:

• a complete and correct product sheet including label information, logistical data, info for Green score calculations, any certificates …;
• timely publication of data;
• an easily readable and unique bar code at each level of packaging, in accordance with the latest GS1 specifications.

Find out more at:

• General info on product sheet and barcode
• Stappenplan voor productfiches
• GS1 working method for A-brands
• GS1 working method for private label products

Suppliers must meet the following delivery requirements:

• Deliver complete and timely, according to the agreed date and reference.
• Schedule deliveries at least two working days in advance via the Supply Chain Portal. Without a delivery number (L number), you will not be able to access the site.
• Provide correct EAN barcode and SSCC labels.
• Use approved wooden pool pallets (CHEP, LPR, IPP or EPAL). Double or twin stacking is allowed only by written agreement.
• For food products, limit to one best-before date and one item per pallet. If this is not the case, always mention it and provide a separation.
• Always attach shipping note and EDI message.
• Follow the safety regulations: fluorescent jacket, safety shoes and no mobile phone use.

Find out more at:

• Logistics modalities for Colruyt Lowest Prices, Okay and Bio-Planet

A correct invoice for Colruyt Lowest Prices, Okay or Bio-Planet includes:

• name, address (no P.O. Box), company number, bank account number, invoice date and number;
• clear item description, quantity, unit price and delivery date;
• correct VAT rate, separate entry for multiple rates, taxable amount and total VAT amount. In case of exemption: reference to VAT legislation;
• our order reference (POF number) and 8-digit supplier number;
• send by e-mail to invoices@colruytgroup.com, as a pdf (one invoice per file, 300 dpi, with no attachments).
• As of January 1st, 2026, Belgian suppliers will be required to issue electronic invoices via Peppol.

Find out more at:

• Billing requirements for Colruyt Lowest Prices, Okay and Bio-Planet

Suppliers must meet the following conditions:

• Schedule deliveries at least one business day in advance via our portal. Without a delivery number (L number), you will not be able to access the site.
• Provide two L numbers at a combination of refrigerated and non-refrigerated products. Load the truck so that the refrigerated goods can be unloaded first.
• Deliver ultra-fresh products by 5 a.m. in the morning or the night before.
• Ask permission if you want to deliver with a van.
• Provide the shipping note in duplicate with order reference, quantity, weight and best-before date.
• Provide a correct GS1 barcode and report new barcodes in advance.
• Use approved wooden pool pallets (CHEP, LPR, IPP or EPAL). One reference per pallet.
• Follow the safety regulations: fluorescent jacket, safety shoes, sign in via doorman and wait for text message call.

For a detailed explanation, please consult the following document:

• Logistics requirements for Retail Partners Colruyt Group

A correct invoice includes:

• name, address, company number, bank account, invoice date and number, description, quantity, price, delivery date and place;
• correct VAT rate, separate entry for multiple rates, taxable amount and total VAT amount. In case of exemption: reference to VAT legislation;
• our order reference (POF number) and 8-digit supplier number;
• Send invoices as PDFs (one per file, 300 dpi) to:
  • invoicecontrol@retailpartnerscolruytgroup.be (DC Mechelen)
  • doorfacturatie@retailpartnerscolruytgroup.be (Spar stores)
• As of January 1st, 2026, Belgian suppliers will be required to issue electronic invoices via Peppol.

Find out more at

• Billing requirements for Retail Partners Colruyt Group

Among other things, we expect each product to comply with national and European legislation and to have a technical data sheet. The supplier must also have GFSI-accredited food safety certification.

We also have specific views on additives and specific ingredients such as soy, palm oil, fish and coffee.

Find out more at:

• Quality requirements food products private labels

For non-food products

Again, there are clear expectations and specific guidelines:

• Quality requirements non-food private labels

At Colruyt Group, we are constantly working on smarter packaging for our private labels that is easier and more recyclable. Therefore, we have established minimum requirements for materials such as plastic, cardboard, wood and glass. You'll find them all in this handy overview:

• Packaging requirements

We prefer efficient, shelf-ready repacks. Those are easy:

• to recognise;
• to open;
• to refill;
• to recycle;
• to be used by customers.

You can find out what that looks like in practice in the following document:

• Specification document for shelf-ready packaging

At Colruyt Group, we consider protecting human rights, contributing to sustainable development and limiting climate impact to be essential components of our business. Among other things, we expect our suppliers to:

• make their products without child labour and forced labour, in safe working conditions and with respect for fair pay and reasonable working hours;
• review and comply with the amfori  BSCI Code of Conduct, including principles such as non-discrimination, freedom of association and collective bargaining;
• be transparent about production sites in at-risk countries and actively participate in audits;
• commit to reducing environmental damage;
• comply with the EU Deforestation Regulation (EUDR) and can provide all necessary information demonstrating compliance with the EUDR;
• be willing to work toward science-based climate targets through the Science-based Targets initiative (SBTi).

Find out more at:

• Corporate social responsibility overview
• EU Deforestation Regulation

To qualify as a supplier, you must meet all the requirements. In the application form, you are given two options for each requirement for suppliers: 1) you meet the requirement or 2) you are willing to do the work. If we are interested in working with you, we will look together at how we can support you with requirements you do not yet meet.

Colruyt Group includes several store formats operating in the categories, food, non-food and health & wellness. We have both consumer and corporate brands.

Each brand has its own specialisation, and the ranges are as complementary as possible.

• Colruyt Lowest Prices  is our general supermarket that guarantees the lowest price. And that for every product, be it fresh food, dairy, beverages, frozen, maintenance products, care products …
• Okay  is the practical neighbourhood supermarket for daily groceries, with a wide assortment in a small area.
• Bio-Planet is the supermarket for 100% pure and natural products, where customers can make healthy and conscious choices.
• Spar Colruyt Group guarantees cosy neighbourhood supermarkets operated by independent entrepreneurs. The personal, local approach and wide range of fresh produce make all the difference.
• Solucious delivers up to 13,000 food items to professional customers such as catering establishments, hospitals and schools.

Discover all our store formats and brands

It depends on many factors. Each retail formula constantly adjusts its assortment according to customer needs and market trends.

Absolutely. The size of a company does not matter for a potential partnership. Colruyt Group has such a diverse portfolio of brands with diverse assortments. Both (inter)national players and small, local entrepreneurs have their place in it.

Of course. Colruyt Group has a long tradition of regional products. For example, back in the 1980s we started offering a range of regional beers in our Colruyt Lowest Prices stores. Our Spar stores are also known for highlighting local produce.

As the only remaining Belgian retailer, Colruyt Group makes it a point to offer as many quality Belgian products as possible in all its stores. And we are not only talking about basic products such as vegetables, fruits, meat, potatoes and eggs, but also specific local specialities.

• Boni Selection is our private label for products with strong value for money. In that range, we pay extra attention to quality and sustainability.
• Everyday is our private label for basic products. They have the lowest price on the market and good quality.

In the application form you can indicate whether you want to offer your product under your own brand or one of our private labels. The buyer in charge will consider your candidacy and discuss opportunities with you.

Colruyt Group does not work with minimum order quantities. Quantities depend on product type, distribution and marketing choices. As a supplier, you always agree the order quantity with the responsible buyer.

Payment terms are agreed upon in accordance with Belgian law.

At Colruyt Group, we continuously optimise our business processes to work together efficiently and sustainably. Electronic Data Interchange (EDI) is part of this. We are convinced that EDI leads to better collaboration with suppliers.

For orders, shipping notes and invoices, we work via EDI. In the retail world, EDI is the standard for exchanging those types of documents.

As a supplier, you have several options. You can format EDI messages via your own system, via an EDI supplier or via a free tool that we at Colruyt Group make available for suppliers.

Important change for Belgian VAT payers: as of 1/1/2026 it is mandatory to create standardised electronic invoices over the open Peppol network. From that date onwards, Colruyt Group and its subsidiaries will no longer accept invoices sent via post, e-mail or EDI. Learn more about Peppol on the FPS Policy & Support website.

The Green score is a convenient label that informs customers of a product's environmental impact in an easy way. We put the label on the packaging of our private label products. As a supplier, it is important to add any useful info (e.g., origin of ingredients or type of packaging) when preparing your standardised product sheet. This allows us to calculate the Green score as accurately as possible.

At Colruyt Group, we attach great importance to sustainable collaborations based on mutual respect, transparency, trust, and integrity.

If you suspect any unethical or corrupt behaviour in the context of our cooperation, you can always report it via compliance.intern@colruytgroup.com. You can also submit a report anonymously through our whistleblowing channel. In both cases, your report will be handled with full integrity and confidentiality.

You can find more information in our policy text on anti-bribery and anti-corruption.